Summer Sessions On-Boarding

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2019 Summer Sessions Onboarding Schedule

Key Activities Session A
(6/24 - 7/27)
Session B
(7/29 - 8/31)
Session C1
(6/24 - 7/13)
Session C2
(7/15 - 8/3)
Session C3
(8/5 - 8/24)
Session D
(6/24 - 8/10)
Session E
(7/29 - 9/14)
Session F
(6/24- 8/31)
Schedule Your Onboarding Appointment By 6/1/2019 7/6/2019 6/1/2019 6/18/2019 7/23/2019 6/1/2019 7/6/2019 6/1/2019
Complete and Return New Hire Forms By 6/7/2019 7/12/2019 6/7/2019 6/24/2019 7/29/2019 6/7/2019 7/12/2019 6/7/2019
Attend Your Onboarding Appointment Before 6/13/2019 7/18/2019 6/13/2019 6/30/2019 8/4/2019 6/13/2019 7/18/2019 6/13/2019
Receive Your Compensation 8/1/2019 8/30/2019 8/1/2019 8/1/2019 8/30/2019 8/1/2019 8/30/2019 8/30/2019
Note: This process is for new hires who have note worked for UCR. Existing faculty or academic staff with active appointments will have their job records updated as needed to ensure appropriate compensation is received by the due dates reflected above.

 

  • Contact the R’Shared Service Center (tonya.ray@ucr.edu and tomika.coates@ucr.edu) with any questions that you may have regarding the onboarding process/instructions.
  • Contact the Summer Sessions Analyst (katherine.sathornkich@ucr.edu) with any questions that you may have regarding your teaching assignment.
  • Review the onboarding and payroll schedule for each session and complete all onbording tasks on or before the due dates referenced on the schedule.

Are you a Summer Sessions 2019 instructor?

All New and Rehire Instructors must complete the required DocuSign form and meet with an on-boarding representative prior to the first day of instruction. You will not be permitted to teach, nor will you have access to iLearn without completing your onboarding.

Please follow the instructions below:

Part 1: Schedule In-Person Appointment (Schedule Appointment through SimplyBookMe).

The purpose of this appointment is to complete new hire paperwork that requires a witness signature and in-person verification.

Please follow the link to schedule your on-boarding appointment: https://rsharedservices.simplybook.me/v2/
Next day appointments must be scheduled by 4:00 P.M.

The following forms will be signed and verified during your in-person appointment:

  • Employment Eligibility Verification (I-9 Form)
    Please bring acceptable forms of identification for your  I-9  form, a list of acceptable documentation will be included in the DocuSign packet. You must bring original documentation with you to your appointment.

    Please choose from list A or B and C. You will be unable to start work at UCR if we do not have proper identification to complete your I-9 form.
  • State Oath of Allegiance
  • Live Scan (Fingerprints) - if applicable
Part 2: Complete On-Boarding Packet via DocuSign (DocuSign packet will be sent via email to the address provided to us through ServiceLink within 24 hours).

Important - Please complete the packet prior to your in-person appointment.
Timely completion of the packet will ensure timely entry into our payroll system.  If you are unable to complete by the time of your appointment, workstations will be provided for you to complete it during the in-person appointment.

Location:

The Shared Services Team holds on-boarding near campus at:

Bannockburn Village, office J115 across from Lot 24
Monday-Friday 8:00am to 12:00pm and 1:00pm to 5:00pm

There is free parking in front of the building.

If you have any questions, please do not hesitate to contact me. tonya.ray@ucr.edu

Pay Dates

Instructors teaching in session A, C1, C2, D and F will be paid August 1, 2019. 

Instructors teaching in session B, C3, and E will be paid September 1, 2019.