Summer Sessions

          Note from the Academic Administrator/Director

This document includes important information for School Deans, Department Chairs and other stakeholders in Summer Sessions. Please review this information as it includes a number of changes from past years.

Below you will find guidelines and materials for the following:

I. Summer Sessions 2008 Planning Time Line
II. Nomination and Appointment of SS Faculty
III. Nomination of Instructional Support Staff
IV. Other Information

I. Summer Sessions 2008 Planning Time line

II. Nomination and Appointment of Summer Sessions Faculty

Ladder-rank faculty members are especially encouraged to teach in the 2008. Although other faculty nominations are also welcome, there may be special approval processes necessary before they can be appointed. The following are guidelines to assist you in the nomination process:

• A. Nominations which do not require special approval are:

1. Regular ladder-rank faculty teaching in Summer Sessions (please note that a faculty member may not be compensated beyond the salary cap of 33% of his/her regular annual salary)

2. Full/part-time lecturers or visiting titles who have taught the same course during the current calendar year (January '07-December '07)

3. Associates-In_ who have taught the same lower-division course during the current calendar year (January '07-December '07)

• B. Nominations which require approval of the Dean of the appropriate College or School:

1. Full/part-time lecturers and visiting titles who have not taught during the current calendar year (January'07-December '07)

2. Associates In__ who have not taught the same lower-division course during the current calendar year (January '07-December '07)

3. Associates In__ who have never taught the same lower division course.

• C. Nominations which require both the approval of the Dean of the appropriate College or School and the Academic Senate's Committee on Courses.

1. Associates In__ who are recommended to teach an upper-division course. Refer to the Academic Senate Committee on Courses for specific guidelines for submission. If there are questions, please contact the Academic Senate at x25539.

• D. Appointments to teach in Summer Sessions will be made by the Director of Summer Sessions after all required approvals are obtained.

This ensures that the deans of each college or school have final approval authority over faculty nominations. Departments should remain within their approved budgets. Therefore, all final nominations are routed to the Summer Sessions Office after the appropriate dean's approval. Written appointment contracts for individual faculty members will be made by Summer Sessions following receipt of the dean-approved list of faculty. Contracts will be issued as soon as possible after receipt of the approved schedule.

If instructors on our staff are unavailable for particular courses, please consider nominating visiting staff. Summer Sessions' experience with visiting faculty has been very good. However, please do not schedule a course unless there is a reasonably good chance that a faculty member will be available to teach. This is critical for potential non-resident faculty members who may be teaching with a special visa.

Summer Sessions is pleased to appoint emeritus faculty. Salaries for emeriti are negotiable, with the Summer Sessions office having the final approval.

Departments proposing advance graduate students as Associates In__ should publicize the availability of possible summer teaching positions. This can be done by posting a notice indicating a one or two-week application period, for example, for particular courses. Although the CASE Union contract language allows for departmental postings, such postings can not be in lieu of the posting on the Summer Sessions Web site.

Language in the recently ratified ASE contract requires that academic departments post any formal guidelines for hiring ASE's at the departmental Web site.

Chairpersons should make every effort not to offer teaching positions to those faculty members who anticipate receiving grants or are seeking commitments for next summer. Should an instructor under contract for Summer Sessions request release from his/her contract, the request will be granted provided the department can staff the course(s) at the budgeted figure.

Non-ladder rank faculty.

Associates In__ are graduate students with at least a Master's degree or equivalent and one year of teaching experience. Associate In-appointments are subject to the approval of the appropriate dean and Summer Sessions. These same provisions apply to Graduate Student Instructors.

A visiting faculty member is from another institution; the "visiting" prefix is added to the title he/she has at the institution. See remarks under staff selection above. Summer Sessions will arrange for preparation of employment forms through University Extension payroll for the visiting staff and make the final decision regarding salary.

A lecturer may or may not be UC Staff and may teach lower, upper division, or graduate courses. Unit 18 lecturers are represented employees.

An emeritus or recalled faculty member has prior service with the University. Salaries are recommended by the department but Summer Sessions makes the final determination on compensation.

III. Nomination of Instructional Support Staff  

Instructional support staff may include Teaching Assistants, Readers, and other student staff. A teaching assistant is a student teacher who cannot be held responsible for a course; he/she performs his/her duties under close supervision. The full teaching load for a T.A. is usually two laboratory or discussion sections. However, we will try to follow what has been considered a 'normal' load during the regular academic year and pay accordingly. Discussion sections should be scheduled and instructional support staff should be appointed to lead them if a course has a discussion section in the regular academic year. Discussion sections should be scheduled for the same number of hours they would normally meet in the fall, winter, or spring quarters

A reader has no instructional duties but will be provided, upon request, for classes with an enrollment of 35 or more. Instructors should not make commitments to students for reader positions, however, without approval of the Summer Sessions office. This will normally not be possible until late in the registration period.

IV. Other Information

Your department MSO or Assistant has been provided with information regarding administrative matters under Planning Information for Departmental Administrative and Payroll Personnel. Please refer to this section should you have questions regarding the details of any administrative matters related to Summer Sessions. If you have questions that have not been addressed in this Web site, or if any points raised need clarification, please feel free to call or e-mail the appropriate person.

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